Sunday Business Systems offers two very similar products for employee training management for different levels of compliance. The SBS Training Database and the SBS T-Med Database both offer solutions for defining roles and responsibilities, training requirements, and recording training history, etc. (refer to the Feature Comparison Table).
The Training Database was designed for basic compliance where there are slightly less rigorous requirements. The database is an excellent source of objective evidence that training programs have been defined and are being executed in an efficient manner. It is also an invaluable tool to ensure measures of training effectiveness are maintained. Both an Access stand-alone version and a SQL version for enhanced security and performance are available.
The SBS T-Med Database was designed for rigorous compliance to FDA standards (21 CFR Part 820 and ISO 13485) with CFR21 Part 11 compliant electronic records and electronic signatures. Electronic signatures are required for approving training events and document revision changes.
The T-Med database also is more secure, with password expiration, account locking, and an inactivity monitor. Companies subject to FDA regulation may use the advanced features of the SBS T-Med Database to show strict compliance to the Quality Management Standards.
The product feature comparison is shown below:
|Feature||Training Database||T-Med Database|
|Define prerequisites / qualifications||x||x|
|Define employee roles and responsibilities||x||x|
|Define required Training for each position||x||x|
|Employees may hold multiple positions||x||x|
|Create a training schedule (of future events)||x||x|
|Record training events||x||x|
|Scan and link electronic documents such as signed rosters||x||x|
|Scan and link test results and other measures of effectiveness||x||x|
|Reports and analysis|
|Management dashboard showing overall compliance||o||x|
|Training history reports||x||x|
|Training gap reports (what is needed)||x||x|
|Training requirements reports||x||x|
|Export reports to excel, word, PDF||x||x|
|Email reports with a single click||x||x|
|Microsoft access (stand-alone) database||x||o|
|Create training classes (courses)||x||x|
|Define certification and recertification frequencies||x||x|
|Group classes into training skills||x||x|
|Maintain headcount reports||x||x|
|Privilege based user login||x||x|
|SQL based (Access front end / SQL back-end)||optional||x|
|Change history Log / Audit trail||x|
|Detailed user privileges (add/edit/delete / approve)||x|
|Password encryption and expiration||x|